Questions procurement teams ask

E-waste is electrical and electronic equipment that has reached the end of its working life, together with the components and consumables that came with it. Under the E-Waste (Management) Rules, 2022, Schedule I covers more than 100 types of equipment across seven broad categories, including IT and telecom equipment and consumer electricals. The superseded 2016 Rules covered only 21 types.

In practice we collect IT and office equipment (desktops, laptops, servers, monitors, printers, UPS units), networking and telecom gear, consumer electricals such as televisions and air conditioners, lead-acid and lithium-ion batteries, inverters and SMPS, and cables, PCBs, connectors and transformers. If you are unsure whether something in the pile qualifies, list it in your enquiry and we will confirm before the truck is booked.

It depends on the material and the location, and we confirm it on enquiry rather than publishing a threshold that would be wrong half the time. A dense, high-value load justifies a longer run than a light, low-value one, and a site inside our regular collection area clears a lower bar than one at the edge of it.

Send the rough item counts and the site, and we will tell you plainly whether it is workable as a standalone pickup — or whether it makes more sense to hold the material until you have more, or to combine it with another site.

It depends on what the material is. Equipment with recoverable content — copper, aluminium, steel, precious-metal-bearing boards — can carry a buy-back value, in which case we pay you for the load. Material that costs more to process than it yields does not, and handling it is a service you pay for.

Most mixed loads sit somewhere between the two, so we quote case by case against the actual item list rather than a published rate card. Recovery values track commodity markets and the condition of the material, which is exactly why a fixed rate on a website would be misleading.

Everything runs out of our plant in Meerut, which keeps the haul short across western Uttar Pradesh and into Delhi NCR. Our regular collection area is Meerut, Ghaziabad, Noida & Greater Noida, Delhi NCR, Hapur, Muzaffarnagar, Baghpat and Saharanpur.

Sites outside that list are assessed case by case against the volume involved. Ask — we will say plainly if a pickup is not workable rather than leave you waiting on a slot that is never coming.

Send an enquiry with your rough item counts, the site location and access details, whether data destruction is needed, and your preferred dates. We confirm the categories and the access constraints, then agree a collection slot with you.

Our team collects from your site, and the material is weighed and itemised at handover. It is then dismantled and separated into recoverable streams at our facility, and you receive a record of what was collected and how it was processed.

Under Rule 3(1)(b) of the E-Waste (Management) Rules, 2022, the definition is this: Any entity that has used at least one thousand units of the electrical and electronic equipment listed in Schedule I at any point in a financial year, including e-retailers. Most offices, IT companies, hospitals and manufacturers cross this line without realising it.

The threshold counts units of equipment used, not units disposed of, so it is easy to cross without a disposal event ever having happened. If you are close to the line, it is your compliance team's call — not ours — but the obligations that follow are worth checking before an audit checks them for you.

A bulk consumer must hand over e-waste only to a producer, refurbisher or recycler registered with the Central Pollution Control Board. Selling to an unregistered scrap dealer does not discharge the obligation.

Every manufacturer, producer, refurbisher and recycler must register on the CPCB online portal. No such entity may operate without that registration.

So the question to ask any recycler, including us, is not whether they will collect — it is which registered entity is taking legal custody of the material, and whether you can verify that before it leaves your site.

E-waste may be stored for a maximum of 180 days, with records maintained, unless the CPCB extends the period. Material sitting in a store room past that point is a compliance exposure.

In practice this is the constraint that turns a housekeeping problem into a compliance one: equipment gets decommissioned, moved to a store room, and forgotten. If you already have material sitting past that point, say so in the enquiry so we can prioritise the collection.

The material is weighed and itemised at handover, and you receive an itemised record of what was collected and how it was processed, for your compliance file. Every collection can be invoiced against our GSTIN, so there is a tax document tying the transaction to a registered legal entity.

If your auditors need a specific document, format or reference on the record, tell us at enquiry stage. We would rather confirm what we can produce up front than discover a gap after the material has gone.

Commercially it can look like the easier option. The compliance position is the part that catches people out: A bulk consumer must hand over e-waste only to a producer, refurbisher or recycler registered with the Central Pollution Control Board. Selling to an unregistered scrap dealer does not discharge the obligation.

And the exposure does not stop at the generator of the waste. The 2022 Rules introduced environmental compensation for non-compliance, and it can be levied on an entity that aids or abets a violation — not only on the party that generated the waste.

None of that means every informal buyer is acting in bad faith — it means the paperwork trail ends at the gate, and an obligation you thought you had discharged is still sitting on your books.

Every manufacturer, producer, refurbisher and recycler must register on the CPCB online portal. No such entity may operate without that registration.

Our registration record is published on this site exactly as it stands on our documents: HCAS Resources Private Limited is a Private Limited Company registered under GSTIN 09AAHCH3508A1ZZ, with its principal place of business at Khasra No. 63, 64, Hapur Road, Industrial Area, Peepli Khera, Meerut. We do not print a pollution-control authorisation number here, because we list only what we can produce on paper.

Ask us in writing what we currently hold before you book a pickup, and verify any registration claim — ours or anyone else's — against the CPCB portal rather than against a website.

We physically destroy drives and storage media on request. Because it changes how a collection is planned, staffed and recorded, it has to be requested up front — at enquiry stage, not raised on the day the truck arrives.

Tell us which items carry data, roughly how many drives are involved, and what your own policy requires — including any document your auditors expect against the destroyed items. We will confirm what we can and cannot do for that material before the collection is scheduled, rather than let you discover a gap after the fact.

Ask at enquiry stage and we will confirm what is workable for your material. Our principal place of business is a fixed industrial address that can be visited before you commit to a pickup, so a site visit is a reasonable thing to arrange.

Whether destruction happens where you can watch it depends on the equipment and the volume, so we would rather agree it with you in advance than promise it in general terms on a web page.

Yes, and for many organisations that is the cleanest answer — the data never leaves your control at all. Pull the drives before collection, keep them under your own destruction process, and hand us the remaining hardware.

If you do that, note it on the enquiry so the item counts we quote against match the machines that will actually be loaded.

It is treated as part of the equipment: collected, itemised at handover, and dismantled into recoverable streams like the rest of the unit. That is a materials process, not a data process, and it is not a substitute for one.

If anything in the load has held business, customer or employee data, assume it still does and request destruction explicitly. The safe default is to ask.